---
id: fleet-calendar-overview
title: Fleet Calendar overview
module: fleet-calendar
audience: [clinician, admin]
roles: [admin, clinical_manager, clinician]
type: concept
estimated_minutes: 4
last_reviewed: 2026-07-01
app_route: /facility/{facility_uuid}/ops/fleet-calendar
related:
  - fleet-calendar-create-appointment
  - fleet-calendar-my-day
  - referral-intake-overview
tags: [scheduling, routing, fleet, calendar]
---

# Fleet Calendar overview

The Fleet Calendar is the multi-provider scheduling and routing surface that shows every appointment across your facility in one view, organized by provider and day.

![Fleet Calendar in Day view, showing swim lanes for each provider with color-coded appointment cards](../../assets/fleet-calendar/fleet_calendar_day.png)

*Fleet Calendar — Day view. Each horizontal lane represents one provider; appointment cards are color-coded by status.*

## Views

| View | What it shows |
|---|---|
| **Day** | Swim lanes per provider for a single date. Best for daily dispatch. |
| **Week** | Seven-day grid for all providers. Best for planning coverage gaps. |
| **Month** | High-level count tiles per day. Best for spotting density patterns. |

Switch views using the **Day / Week / Month** toggle in the top-right of the calendar.

## Appointment status colors

Each appointment card carries a color-coded status that updates as the visit progresses. The status set is **data-driven** — colors and labels come from your organization's `appointment_status` configuration — so the exact list can vary. The common statuses are:

| Status | Meaning |
|---|---|
| **Scheduled** | Booked, not yet started. |
| **Draft Saved** | Appointment form saved but not confirmed. |
| **Progress Note In Progress** | Clinician has started the Visit Wizard. |
| **Seen** | Visit documentation is underway. |
| **Visit Completed** | Visit Wizard signed and locked. |
| **Under Review** | Awaiting documentation / review after the visit. |
| **Rescheduled** | Original slot replaced; a new appointment exists. |
| **Canceled** | Appointment voided — no replacement created. |
| **No Show** | Patient did not answer or was unavailable at the door. |
| **Not Seen** | Clinician arrived but could not complete the visit. |

## Relationship to Referral Intake

When a referral card moves into the **Assigned** column in Referral Intake, it becomes eligible for scheduling in the Fleet Calendar. Select the patient when creating an appointment — the referral data pre-populates the **Appointment Type** and provider fields.

## Specialty routing for Start Visit

Clicking **Start Visit** on an appointment routes by the patient's care specialty (selected during intake):

- **Wound care** patients land in the [Wound Cockpit](../visit-wizard-ehr/wound-cockpit.md), then the [Visit Wizard](../visit-wizard-ehr/overview.md).
- **Primary care** patients land in the **Primary Care Cockpit**.

Provider filters live in the Fleet Calendar toolbar, and a **View Map** action opens the facility route map for the selected day.

## Month view

![Fleet Calendar month view with day-tile appointment counts](../../assets/fleet-calendar/fleet_calendar_month.png)

*Month view — click any date tile to drill into Day view.*

## Related

Auto-rendered from `related:` in frontmatter.